Free Day-by-Day Travel Itinerary Template

What a good itinerary template includes

• Trip basics: destination, dates (or number of days) and who's travelling.
• Transport: flight numbers, departure and arrival airports and times, terminal, seat and booking reference; trains and car rentals.
• Where you're sleeping: hotel name, check-in and check-out times, room type, confirmation number and the address in the local language.
• Day-by-day plan: morning, afternoon and evening blocks with the sights, restaurants and activities you've chosen.
• Practical notes: dress codes, opening-hours reminders, the dish you must order.
• Checklists: packing, documents, SIM cards, visas and things to buy.

Day-by-day template structure (copyable text version)

Copy this into a note, document or email and fill in the blanks. It works offline and prints cleanly.

TRIP: ____________________   DATES: ___ to ___   TRAVELLERS: ________

FLIGHTS
Outbound: Airline ____ Flight no. ____  From ____ (Terminal __) at __:__
          To ____ arriving __:__   Seat ____   Booking ref ________
Return:   Airline ____ Flight no. ____  From ____ (Terminal __) at __:__
          To ____ arriving __:__   Seat ____   Booking ref ________

STAY
Hotel: ____________________  Check-in __:__  Check-out __:__
Room type: ________  Confirmation no. ________
Address (local language, for taxis): ______________________________

DAY 1 — ____________ (area / theme)
Morning:   ________________________  Notes: ________________
Afternoon: ________________________  Notes: ________________
Evening:   ________________________  Notes: ________________

DAY 2 — ____________
Morning:   ________________________
Afternoon: ________________________
Evening:   ________________________

(repeat for each day)

CHECKLIST
[ ] Passport / ID     [ ] Visa or entry form     [ ] Travel insurance
[ ] Tickets saved     [ ] Hotel address saved     [ ] SIM / eSIM
[ ] Chargers          [ ] Medicines               [ ] Local cash

Spreadsheet vs. itinerary app: pros and cons

Spreadsheets and documents are flexible, free and familiar, and they're great for budgets. But they're hard to read on a phone, attachments end up in a separate folder, and when several people edit the same sheet it quickly gets messy.

An itinerary app like RoamerPlanner is built for the trip itself: each plan is a card on a day-by-day timeline, flights and hotels have their own fields, PDF tickets and vouchers attach to the right activity, and the whole trip is easy to read on a phone. The trade-off: RoamerPlanner doesn't do budgets or expense tracking yet, so many travellers keep costs in a sheet and the plan in the app.

How to turn this template into a live trip in RoamerPlanner

1. Create a trip. Search for your destination and add dates — or skip them and plan by Day 1, Day 2, Day 3.
2. Add your bookings. Add each flight (RoamerPlanner works out the flight duration) and each hotel with its booking reference and local-language address.
3. Fill each day. Add attractions, restaurants, shopping stops and notes, then drag them into order within a day or across days.
4. Attach documents. Upload PDF tickets, vouchers or screenshots to the activity they belong to.
5. Add checklists and share. Add a packing list, then invite travel companions with one link.

Sample filled-in itineraries

See what a finished plan looks like: 3 days in Bangkok for a first-timer city break, or the classic 7-day Japan itinerary through Tokyo, Kyoto, Nara and Osaka. Browse all sample itineraries.

Frequently asked questions

Is this travel itinerary template free?

Yes. Copy the text template on this page for free, or build the same structure in RoamerPlanner, which is also free to use.

Can I print or export my RoamerPlanner itinerary?

Not yet — RoamerPlanner doesn't have export or print today. If you need a printed copy, use the plain-text template above.

Can I use the template before I know my dates?

Yes. Plan by day number (Day 1, Day 2…) and add exact dates later — in the template or in RoamerPlanner, where trip dates are optional.