Quick verdict
Stick with Google Sheets if you need a budget with formulas, want complete control over the layout, need offline access or printing, or want several people editing the same document at once. RoamerPlanner can't do budgets, offline mode or export today, and only the trip owner edits.
Switch to RoamerPlanner if your sheet has become hard to read on a phone, you keep losing tickets in your inbox, or you want each day laid out as a clear timeline with flight and hotel details in a ready-made structure. Many travellers use both: the budget in a sheet, the plan in RoamerPlanner.
Feature comparison: RoamerPlanner vs Google Sheets
| Feature | RoamerPlanner | Google Sheets |
|---|---|---|
| Price | Free | Free with a Google Account |
| Setup | Ready-made trip structure: days, activity types and fields | Design your own columns, or start from a template |
| Flexibility | Fixed activity types and fields | Anything you can model in rows, columns and formulas |
| Budgets and costs | No budget or expense tracking | Yes — totals, currency conversions and splits with formulas |
| On a phone | Mobile-first timeline you can add to your home screen | Sheets mobile app; wide grids can be fiddly on a small screen |
| Flight and hotel details | Structured fields: terminal, gate, seat, booking reference, automatic flight duration, local-language hotel address | Whatever columns you create |
| Tickets and vouchers | Attach PDFs and images to each activity, with in-app PDF preview | Link to files in Drive or insert images into cells |
| Collaboration | Invite link: people who join can view the whole trip and tick their own checklist items; only the trip owner edits the plan | View, comment or edit permissions with real-time co-editing |
| Checklists | Each traveller ticks their own items on a shared list | Checkboxes in cells; one shared tick for everyone |
| Offline | No | Yes — in Chrome or Edge with offline access turned on, and in the mobile apps |
| Print and export | No | Yes |
Google Sheets details as listed on its own website. Last checked: October 2026. Features and prices change, so confirm on the official site before you decide.
When a spreadsheet is enough
- Simple trips: a weekend away with one hotel and a handful of plans.
- Budget-heavy planning: comparing costs, converting currencies or splitting bills between friends.
- Big groups co-editing: when everyone needs to add and change rows themselves.
- Offline or printed copies: when you need the plan without a connection or on paper.
Where spreadsheets break
- On the road: scrolling sideways across a wide sheet on a phone, in the sun, to find a booking reference is nobody's favourite travel moment.
- Attachments: tickets and vouchers end up as links or screenshots in a different app from the plan.
- Time and order: moving a plan to another day means cutting and pasting rows, and nothing checks that the day still makes sense.
- Shared checklists: a checkbox in a shared sheet is ticked for everyone, so one person's packed sunscreen ticks it off for the whole group.
Use both: budget in a sheet, plan in RoamerPlanner
You don't have to choose. Keep your budget and cost split in Google Sheets, and put the itinerary itself — flights, hotels, sights, restaurants, notes and packing lists — into RoamerPlanner, where it's easy to read on a phone and your companions can follow along through one invite link. Prefer to stay in a document? Copy our free day-by-day itinerary template.
What we checked
Every Google Sheets feature and price on this page comes from these pages, reviewed in October 2026. RoamerPlanner features are described as they work in the app today.
Last checked: October 2026
Frequently asked questions
- Is there a Google Sheets travel itinerary template?
- You can build one in minutes, or use our free plain-text travel itinerary template, which pastes neatly into Docs or Sheets.
- Can RoamerPlanner track my travel budget?
- Not yet. RoamerPlanner has no budget or expense-splitting features, so a spreadsheet or a dedicated expense app is the better tool for money.
- Can I export my RoamerPlanner trip to a spreadsheet?
- No — there's no export or print option today. Your trip is available in the browser on any device where you sign in.
Give your spreadsheet a break
Turn your rows into a free, phone-friendly day-by-day timeline with tickets attached and one link for your travel companions.
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